Change a nonworking day into a working day You cannot create multiple single-day exceptions on the same day. Because the single-day exception is at a lower level than the month-long exception, the single nonworking day exception is applied on that day. For example, you might have one exception that changes the standard working times for a month, and another exception that calls out a specific day within that month as a nonworking day. Note: Although you can create multiple exceptions that contain a specific day, only the lowest-level exception will apply on that day. The Start and Finish columns are automatically populated with the date that you clicked in Step 1. On the Exceptions tab, type a name for the nonworking day in the Name column. To change a working day into a nonworking day:Ĭlick the date on the calendar that you want to convert into a nonworking day. Project Server will not schedule work on nonworking days. For example, if your organization observes specific days as holidays, you can turn those holidays into nonworking days. Occasionally, you may have to turn a working day into a nonworking day. What do you want to do?Ĭhange a working day into a nonworking dayĬhange a nonworking day into a working dayĬhange the working times for a working dayĬhange the working times for each day of a work week For more information about how to create a calendar, see Create a new enterprise calendar or Copy an existing calendar. For this reason alone I like this shading option.Note: Steps in this article assume that you are already creating or editing a calendar. However, since P6 took away our ability to PRINT calendars, this is the only way I know of to show someone the details of the calendar I am using, global or otherwise. The owner might assume based on shading that all activities are governed by a single calendar. The shading can only apply to one calendar and not all the ones being used. Concrete curing, for example, is a 7-day calendar, while the work is ususally a 5-day calendar. As a demonstration, I opened up a 5-day workweek project and watched the shading change as I picked different default global calendars.Ī potential drawback: many construction projects use more than one calendar. Having the shading always being controlled by the default calendar will of course be confusing for anyone who uses many different types of calendars. I do not use or recommend global calendars for projects because other users can potentially modify them. One observation: As long as the default calendar MATCHES the project calendar you are using it really does not matter if in fact you are using a global calendar in your schedule. Great tip! Personally, I never try to show this amount of detail in my timescales (even weekly detail is a bit much for a project duration of over a year) but I had a client who wanted to see holidays and weekends shaded. Now you have one more tool to paint a pretty picture of your project plan. You can also turn shading right off by choosing a 24 x 7 calendar with no non-work days. Otherwise, you’ll have to pick a Global Calendar to use for shading. You could create a copy of your Project Calendar and convert it to a Global Calendar, then make it the Default Calendar. For most cases you will likely have a Global Calendar in the list that is similar or matches your project’s main calendar.īut what if your project uses a “Project Calendar”? Set the timescale to “ Week / Day 1” or “ Week / Day 2” and you will see shading on the Gantt chart (as long as the default calendar has non-work days set). Of course, what is shaded as non-work on the P6 Gantt depends on what level of zoom you have set your timescale. Ensuring you have “ Global” selected at the top, pick a default calendar from this screen by placing a checkmark next to it.Īlthough the Default Calendar serves a few purposes in P6, it’s also used to set the shading on the Gantt Chart.From the “ Enterprise” menu, select “ Calendars“. You can control how the Gantt Chart is shaded by setting the appropriate “ Default Calendar“. It turns out it’s pretty simple to set but not terribly intuitive in Primavera, as some things are, which is why we post tutorials. They wanted to show clearly what days are workable and which are non-working on the Gantt Chart in P6. Recently someone asked me how to shade non-work time on the Activity Gantt Chart in Primavera P6. Getting the Gantt Chart to look the way you need it is a really key skill for Primavera users. It gives us a snapshot and a trend that our brain can digest rather than just text and numbers. What makes the Gantt Chart so essential is that it simplifies something that is complex. Yes, that’s right, we love pictures….and we love the Gantt Chart.
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